Modes of Communication

Modes of Communication:

Some important modes of communication: 

Postal Communication:

Ordinary Post:

1. Post Card:

It is the cheapest modes of communication through ordinary posts. Messages can be written or typed on space provided in the card and some space is reserved for writing the address of the recipient.

It is not suitable for sending messages which are confidential in nature. It is an open card and anybody can read the message.

2. Book Post:

Printed matters like an invitation, price quotation, circulars, and greeting card, etc can be sent through book post.

Here the postal charges are less than other letters. If the printed matter is sent within the envelope then the envelope cannot be closed. One end of the envelope should be kept open.

3. Business Reply Card:

It comprises of two postcards. One card is used for modes of communication the message by the sender while the other card is left to be used by the recipient for sending his reply.

The postage is borne by the sender. The basic reason behind the use of such a business reply card is to induce the receiver to send replies promptly at the cost of the sender.

4. Inland Letters:

The message can be written in the inland sheet and folded and closed in the prescribed manner. As compared to the postal envelope, the inland letter is cheaper and it can maintain secrecy.

The message remains covered and it can be read-only by the addressee. However, no enclosure is permitted inside the inland letter.

5. Postal Envelopes:

Postal envelopes with the requisite amount of postage affixed thereon are available in the post office.

The sender can write his message on a piece of paper which is then folded properly and put inside the envelope and closed before it is transmitted to the addressee.

6. Communication under Certificate of Posting:

Postcards, inland letters or envelopes can also be sent under certificate of posting.

The post office on payment of the prescribed charges gives a certificate putting their seal stating that the letter is posted. This certificate serves as evidence of posting of the letter by the sender to the addressee.

I. Registered Post:

The letters can also be sent under registered cover. When letters are sent under registered post, the postmaster takes special care in sending the letter to the addressee for which post office charges registration fee and issues a money receipt for the same.

 II. Speed Post:

Letters may be sent through speed post to ensure faster delivery of the letters. Here the sender has to pay some extra charge for availing this facility in addition to the usual postal charges.

III. Insurance Cover:

The post office does not accept any responsibility for the loss of letters sent even under registered over. When letters are sent underinsured cover the sender has to pay the insurance charges on the basis of the declared value of the envelope.

In the case of insured letters, the post office becomes liable if the letter is lost in transit. It is a particularly suitable mode of sending valuable documents and cheques etc.

IV. Telegrams:

It is a speedy medium of sending a message to a long distance. The sender has to write the message on a form available in the office and hand over the same to the receiving clerk along with the prescribed charges.

A money receipt is issued for the charges paid. It is considered suitable when the message is required to be delivered at the earliest.

The message should be preferably brief because the telegram charges are based on the number of words used in the telegram. Moreover, telegrams may be ordinary or urgent. There are facilities for sending greetings telegram also at a nominal cost.

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